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June
2003 - Board Meeting |
Date:
May 29, 2003
Time: 6:00
Location: Leslie Holvey-Linder Residence
Attendees:
Leslie Holvey-Linder
Bill Gearhart
Sylvia Watkins
Carol McLaughlin
Rhonda Grammer
Lori Starbuck
Traveling: Marion Holloway
1) Carol - Treasurer's Report
*Picnic costs - Suggestion to call Finance meeting with membership to report
*Suggestion for application for Beer Pull @ Clematis By Night as fund-raiser
*Offer of use of Rockwell residence for 4th of July as fund-raiser.
2) Bill - Website Report
*New website - outgrew original. Still at www.pphoa.org, but cannot access
via Bellsouth in the near future.
*Submitted as excerpts to State of Florida, full copy went FedEx 5/19/03.
*Members can request copy from Secretary
3) Leslie - Agenda items for General Membership meeting on June 4, 2003
*Success of picnic due to work and support - next time re-evaluate time of
day held.
*Accounts Report with Carol including overall expenses to date
*Lori to thank picnic volunteer
*Lori to announce street captains at next meeting *"Rhythm" of meetings a
concern - consider cutting out police report.
*First request of neighbors - for "social" experiences. Start formation of
next "social event" - Rhonda to head up October event with Lori as
"wingman", need to form next committee.
*Still looking for CPA and/or Legal Counsel. Position as advisory to Board
would be on "as needed" basis - treated as a "help line" to review technical
issues.
4) Lori - Street Captains/Picnic
*Nail Down before September meeting - use July and August for street
captains to work with the Board
*Hindsight - critical tasks for picnic:
table movers
decorating
prizes
Next time organize with specific committees to oversee/coordinate each of
these rather than one general committee.
5) Sylvia - Monthly Newsletter
*Does not have to be fancy
*One page is fine - maybe this is ideal location for police report rather
than at General Meeting.
*Needs to stay as monthly circulation to maintain a "presence" during summer
hiatus until September
*Still considering advertising rates
6) Rhonda - Communication within Neighborhood
*Births/Deaths/Marriages/House Warming - events need to be acknowledged.
*Home of the month - way to stay connected
*Recipe Book - idea raised at picnic - revisit at interim fund raiser
meeting
*Front Entry Door Book based on picnic photo contest - hold off, as Sylvia
working on publication of book as her own project.
*Garden Tour
*Rummage Sale
7) MOTIONS/SUGGESTIONS by President:
*Leslie motioned for Board to open checking account without Marion's
signature privileges due to his being out of country and to not hold up the
process - Motion unanimously accepted.
*Leslie motioned to have "interim meeting" before September for fund-raising
ideas from the neighbors. Looking for 4 or 5 solid ideas we can pursue.
Motion unanimously accepted.
*Suggestion to include Southland Park as combined effort - Bailey reports
their Board has not been very active lately.
8) Adjournment
*Meeting adjourned approximately 7:15
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