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December
2003 Board Meeting |
HPPMHOA
Board Meeting
December 3, 2003
Firehouse, Dixie Hwy
Meeting Began: 5:41 pm
Attendees:
Leslie Holvey
Marion Holloway
Carol McLaughlin
Rhonda Grammer
Lori Starbuck
Sylvia Watt
Bill Gearhart
Richard Brown
Agenda:
1) Restructure for next year - how many meetings?
2) Establish Committees to handle tasks & alleviate Board Members
3) 2004 Election - When, Positions?
4) Nominating Committee
5) Treasurer's report
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1) Restructure for 2004 - how many General meetings? 4.
GENERAL MEETING MONTHS: January, March, September, November
How many BOARD meetings? 4.
BOARD MEETING MONTHS: February, April, August, December
How many NEWSLETTERS? 4.
NEWSLETTER MONTHS: March, June, September, December
Motion to accept 2004 schedule as above: Marion
2nd: Lori
Vote: Unanimous
2) Establish Committees:
Events was the only committee category discussed.
Tabled for next Board Meeting
3) 2004 Election - When? Positions?
When - March 3, 2004, Annual Meeting
Positions -
Officers (All Officers shall be appointed by the Board of Directors and
shall serve at the Board's discretion...the Board of Directors shall appoint
and remove Officers at its sole discretion, see Article V, sections C and I
of By Laws):
President
Vice President (defined further to oversee fundraisers and events)
Treasurer
Secretary
Directors (services of Directors are to be assigned by President, see
Article V, section I-5 of the By laws):
City Representative
Crime Prevention
Street Captains
Communications (defined to oversee newsletter and website)
4) Nominating Committee
It was agreed that Jennifer Jackson shall be appointed as Nominating
Committee Chair, but a minimum of 3 individuals shall serve as the
nominating committee, to be appointed by President, Leslie, no later than
January 1, 2004 (see By Laws Article VI, Section B).
Marion recommended Lila Young.
NOTE: The Nominating Committee shall provide the President with a list of
nominees for the offices to be vacated no later than February 1, 2004 (see
Article VI, section B of By Laws).
NOTE: The Board of Directors shall email or deliver an election notice to
the last known address of each Regular Member of the Association at least 7
days before any election (see Article VI, section D), in this case, February
25, 2004.
5) Treasurer's report:
a) Carol requested vote on type of savings account, 2 options:
- $500 minimum balance, minimal interest
- $2500 minimum balance, basic interest
Unanimous Decision to leave as-is for now.
b) Carol explained current 501C3 status:
Requires essay question format of documents to be submitted, explaining
purpose and dollars allocation to government. Carol has borrowed documents
from Scott Morris as guideline, forecast for next year and next 4 years.
Example, auction items were donated with estimated retail value $1,000, but
auctioned for $300.00 Proceeds based on $300, as "sold" items.
Meeting Adjourned, 7:10 pm.
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